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3.8.1 How Version Control works

Hyperwave Information Server's Version Control feature lets you save and retrieve all the versions ever created of a document on the server.

CHECK IN AND
CHECK OUT

Documents on Hyperwave Information Server are not automatically version controlled. If you want a document to be version controlled, you must use the Check in function on it. This assigns a version number to the document (starting with 1.0), and makes it so that no one can edit the document unless he or she has used the Check out function on it. When a user checks out the document, it is automatically locked for this user, meaning that only this user can edit it until it is checked in again. At check in, you can select the checkbox labeled Check in only if content changed, in which case, a new version will only be created and the version number increased, if there have been any changes made to the document.

Starting with version 5.1 of the HWIS, it is possible to check out a version other than the most recent version. You will be prompted with a dialog box that allows you to choose which version to check out. If you would prefer that this dialog box did not appear, and that you could check out documents in the usual manner, you should deselect the checkbox in Preferences (Version Control Options tab) labeled Show version selection dialog on check out. See page 42 for more information on setting preferences.

EXPERIMENTAL AND LAST COMMITTED VERSION

When a document has been checked out by a user, it is called an experimental version. After the document has been checked in, the new version is called the last committed version.

SET COMMITTED VERSION

With the Set Committed Version function, you can commit a version other than the most recent version. This version will then be displayed in the collection listing for all other users with read rights to access, and users with write rights can continue working on further versions of the document.

REVERT TO VERSION

With the Revert to Version function you can go back to any version in the history of a document and use it as the most recent version (last committed version).

TAKE OUT VERSION

With the Take out Version function, you can select a particular version of a document from the version history and remove it from version control. All other versions of the document will be deleted.

Note: This version will now reside on the server as a normal document, not under version control. All other versions of this document will be deleted from the server. It is not possible to execute this command with experimental versions.

DELETE

With the Delete function, you can select a certain version of a document from the version history and delete that single version. You can also choose to delete all versions older than the selected one from the server.

VERSION HISTORY

You can view the complete version history of a document in the Version Control dialog box (Figure 25), including the version number, the user who created the version and the time it was created. For each entry in the list the title of the version with a link to that version is shown, so you can easily view any version in the history.

CREATING A VERSION SHORTCUT

Under the Edit menu in Java Virtual Folders, you can create a link to a particular version of a document, see page 18.


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